SIRAS Newsletter June 2025

Exciting News! Enter MediCal Billing through SIRAS Service Log.  SIRAS and MediCal Billing Technologies (MBT) Have Partnered to Streamline Your Service Documentation and Billing.   ~ learn more ~

EVEN MORE NEWS! SIRAS Translation Services has now the resources to translate  IEP and assessment reports into ANY language. We offer high quality translations in any language with fast turnaround.  >> Click here for rates and request process<<

IMPORTANT Information for all users in SIRAS

IEP Implementation Monitoring: The CDE is monitoring a random sample of students from each LEA for the period March 3- April 20, 2025. Click on the word ‘Search’ next to the search box to bring up the query builder. Select the ‘Saved Queries’ tab near the bottom to find your district’s query (likely called 2025 CDE IEP Implementation). Make sure logs are completed. Follow your District guidance if they log services somewhere outside SIRAS.

Exit summaries must be completed for students who will be graduating or aging out at the end of this school year. Remember to put the exit date as the last day of school rather than the date the exit summary is completed

Complete the End of Year checklist before leaving for summer:

• Schedule and hold all remaining meetings for the year (due by 6/30/25). Go to the Choose student list by clicking on the number of records below the SIRAS logo. Select Overdue from the dropdown menu on the right and press Student Lists near the middle. Change the “as of” date at the top to 6/30/25 to find all students who have annuals or triennials due by the end of the school year. To view students who have annuals or triennials due within the first week(s) of next school year, adjust the “as of” date accordingly.
• Finalize all open IEP meetings dated on or before 6/30/25. Review your meeting reports by going to the Reporting menu/Meeting Reports/Predefined Reports/Meetings In Progress (Open, Past Date) to locate all open meetings in SIRAS.
• Check your incoming messages on the homepage to see if signature links from your completed meetings have been received in SIRAS. If the IEP meeting is complete, finalize the meeting.
• Resolve IEP meetings without consent. Follow up with Awaiting Consent meetings by sending a copy via mail, providing a copy for pick-up at the school, or do a home visit. Make sure your attempts are documented in SIRAS. Refer to the Parent Response Help Sheet for more information.

If there is a meeting that has not and will not be held (ever), contact your SIRAS data admin.
Coming in July: ‘Additional Page’ form used for meeting notes will have sliding fields and rich text. You can review this enhancement by logging in the SIRAS Training version.

IMPORTANT Information for SIRAS Data Administrators in SIRAS

IEP Implementation Monitoring data export: Find the Export preset at Tools/Data Export/Export Presets and use it to review existing data in SIRAS for the students in your predefined query 2025 CDE IEP Implementation and enter any missing data. After entering all missing data, run the Service Log Minutes Export again with the minutes grouped. See the SIRAS support ppt resource located in Happy Fox beginning on slide 17 to assist with this process.

·         EOY Reporting reminders:

- CALPADS SPED EOY materials

- VC SELPA EOY ppt and recording

- SIRAS EOY Checklist

- SELPA Deadline for LEA Approval is July 11,2025

- Initial certification deadline is July 25, 2025 (only LEA-level approval needed).

- CSIS CALPADS EOY primer and resources

- Finalizing IEPs in SIRAS

- Collecting/entering PSTS data in SIRAS

- Verify Discipline reports with SPED department before approving.

- NPS Discipline reporting

- Restraint and Seclusion reporting

Post-secondary outcome surveys: Post-secondary data is due in SIRAS on Friday, June 27th for EOY 4 Reporting. See the Post-Secondary Help Sheets in the Happy Fox SIRAS Support Center for more information.

Work-based learning data (WBLR): Locate/print reports for students who have completed 100 hours of work-based learning and those who have completed 4 courses of college/career classroom-based experience. Enter WBLR information into your SIS by Friday, June 27.

Getting ready for 2025-26:SIRAS Rollover Help as well as Admin Page Help

 ~ SIRAS Translation Services ~

To request a quote contact steve@sirassystems.com:  Provide SSID, meeting Purpose/Date; and Language

NEWS FOR THE 504 Modules and the SST Module:

• ASK ABOUT THE NEW 504 SERVICE LOG
• Ask to customize your districts form

>>> 504 Module - SIS Integration now available. Click here for more technical information 

• Contact steve@sirassystems.com for a quote and to arrange
• The modules employ Transfer buttons on the MIS Summary page which move the student record from one module to another (for example, SST to 504 or SST to Special Education). If your district is interested in using either the SST Tracker or the 504 Plan Developer email Siras Systems for assistance to get started. 
• Optional Costs:
       - Customized 504 Forms
       - SIS Integration of demographic and contact data
       - Training & Workshops